I’m giving you guys a sneak peek into my VA hiring process and my VA hiring portal.
So, this is what the initial application page looks like. You can see here that I’m hiring a community manager and I put the job description here inside of a funnel in Go HighLevel.
OK, so that’s the first thing you want to do – create your job description. Once you have that done, you can stick it inside of a funnel and create the whole process from there.
Step Two: Survey Overview
When the user visits the job description and then clicks the button to apply, they are taken to a form where they have to fill in their name, email address and the job name.
Then they click to the next page and see this survey that’s inside of the funnel. It’s a multipage survey, so this gives them a really quick attention to detail test. This test has served me very, very well over the past couple of years. They have to alphabetize this list and do it correctly or else they don’t get to proceed to the next step.
When correctly proceeding to the next step, the next question is “Do you have a social media profile?”. So they would put in a link to their Facebook page.
And oh, did you catch this? In the job description itself, they were prompted to put “42” as their age when the survey asks this. If they didn’t read it, then they don’t get to go to the next step.
Step Two: Email Notification
Next, I’m asking them for a link to their Internet speed.
“Thanks. Check your email for next steps.”
What happens next is I get an email if they do it correctly or if they do it incorrectly. They also get an email to proceed to the next step if they’ve done it correctly. If they have not, they get a rejection letter.
Step Three: Pipeline Setup
You can see here that I’m using pipeline stages to track my job applicants.
So everyone who comes in to the first part comes in Applied Part One. Then if they pass and go into the next step, they get in Applied Part Two. If they pass Part Two’s test, which I’ll show you shortly, they are entered into Interviewing. Then they are sent a booking link to schedule an interview with me and they get put into this Interviewing category here.
Then if I end up hiring them, I drag the card over to Hired and it automatically sends them all of the onboarding information, the onboarding form, and kicks off the entire process.
It’s pretty amazing. I’ve spent a lot of time on this snapshot and created it to suit my needs.
Now, I will flip back real quick to show you this, and then I’m going to tell you how you can get this snapshot at the end.
Here we go, I check my email and then I’m going to show you what it looks like.
Step Four: Email Messages Overview
So here you can see this is the email that goes to the applicants. They are sent to Part Two, which is another survey that’s going to be a little bit more of an attention to detail test. Then the manager, A.K.A. me – I’m going to get an overview of the Part One application that they
submitted. This is all automated.
So let’s pretend I’m the applicant again and I am going to click on this link that takes me to Part Two. I enter the same information and here we go to the next page.
So now I’m asking them more job specific questions, such as “Do you have experience being a community manager?”, “Can you work 15 hours per week?”, “Are you comfortable using Slack or Skype?”, and “Are you able to start work immediately?”
Then another attention to detail test where they have to choose the right dates in between the range here. So I go ahead and do that. Then here are a few other tests that they have to do. And then a question where they answer why they’re perfect for this job.
Right, so Part Two is done. If I answered the questions right, I’m going to get a link to schedule an interview with the hiring manager, which I’m going to show you shortly.
Step Five: How to Get This Snapshot
If you guys like this snapshot, you can actually get this snapshot by joining my academy. I’m going to include the VA hiring portal snapshot in the Nerd Level Academy. So if you guys are interested in getting this, go check it out.
Step Six: Interview Link
If they pass Part Two, they’re going to be sent a congratulations email and a link to schedule an interview. You can see they have my calendar and they can book an appointment in it.
Once they book that appointment, they’re automatically going to be moved over into Interviewing and start getting the appointment reminders to come to the interview.
After that happens, all I have to do to hire them is move them over into Hired and it sends them the onboarding form, all of my training on GoHighLevel (which, by the way, I have available in the Nerd Level Academy), and it sends them training on how to get on Slack and training on everything.
OK, again, if you guys want access to the snapshot, you can get it in my Nerd Level Academy.